ProBackup vs
On2Air for Airtable

Your Airtable bases contain more than simple spreadsheets. They house client records, project timelines, form submissions, and business-critical workflows. Without proper backup protection, accidental field changes, a wrongly imported Excel file, or a disgruntled employee could result in permanent data loss.

A reliable backup solution ensures your data remains recoverable and accessible whenever you need it.

What Airtable data gets backed up?

ProBackup covers the essential components of your Airtable environment. On the account level, this includes workspaces, bases and shared bases . On the table level, ProBackup backs up records, columns (including formulas), comments, and files.

Important limitation: Neither solution backs up Automations, Views, Forms, or Password & Share settings. This is because Airtable's API does not expose these data types for external access.

Backup and restore functionality

Similarities between the two

Both platforms provide automated backups that capture your Airtable data. ProBackup runs backups automatically every 24 hours without requiring manual scheduling.

Where ProBackup goes further

On2Air focuses primarily on exporting Airtable data to Google Drive or other storage locations. ProBackup takes a more comprehensive approach, combining automated backups with granular restoration capabilities.

With ProBackup, you can restore:

• Tables as duplicates to the existing base, with timestamps indicating when the restore occurred
• Individual records with comments, files, field values, and relationships to other records preserved
• Comments as duplicates within the relevant record
• Files directly to the associated record

Note: Certain field types cannot be restored, including Formulas, Rollup, Count, and Lookup fields. These are skipped during record or table restoration.

This precision allows you to address specific data issues without overwriting unaffected content in your bases.

Accessing your data backups

On2Air navigation

On2Air primarily functions as a sync and export tool, allowing you to schedule data transfers from Airtable to external storage. Browsing historical snapshots or comparing versions is not its core focus.

ProBackup's enhanced navigation

ProBackup offers global search alongside a more organised interface for browsing your data. You can:

• Navigate bases and tables through a hierarchical tree structure
• Switch between tabs to view records, comments, or files for each table
• Use the date picker to explore how your bases have changed over time

This combination of sidepane navigation and data type tabs gives you a comprehensive view of your Airtable history. Unlike On2Air, you can view all records or all files for a specific table in one place and travel back through previous snapshots.

Key features that set ProBackup apart

ProBackup includes several capabilities that differentiate it from On2Air:

Excel exports

Export any data table to Excel with a single click. For larger datasets, request a complete export delivered via email.

Attachment access

View and download your backed-up files directly from the platform. ProBackup Premium users can bulk download all attachments for a selected base.

Google Drive synchronisation

Create a secondary copy of your backups in Google Drive. Users can sync both records and files to Google Sheets and folders. This provides redundancy in a format your team already knows. Combined with Desktop for Drive, you can automate local downloads for an additional layer of protection.

Proactive alerts

ProBackup watches for unusual activity in your account. If there is a sudden increase in deletions or a notable drop in backed-up records, administrators receive an email notification. This early warning system helps you respond quickly to accidental deletions, malicious actions, or technical problems.

Advanced scope control

You can add or remove bases and workspaces from your backup scope directly through Airtable's integration settings. Premium subscribers can exclude specific bases if needed, providing complete control over what data gets protected.

Price plan differences

ProBackup's flexible tiers

ProBackup offers three scalable plans:

• Plus: $25/month – Core backup and restore functionality
• Pro: $38/month – Google Drive sync, weekly status updates, global search
• Premium: $76/month – SSO, priority support, audit reports

The key advantage is cross-platform coverage. A single ProBackup licence protects all your supported SaaS applications, not just Airtable. Your subscription can include Asana, ClickUp, Monday, HubSpot, Trello, Slack, Notion, Jira, Confluence, Miro, and more under one account.

On2Air is specifically designed for Airtable. For organisations using multiple productivity tools, ProBackup's unified approach can reduce both costs and administrative complexity.

On2Air pricing

On2Air offers various pricing tiers based on sync frequency and the number of base restores. If you want a daily backup, you’ll need the Pro plan for $49.99/month. This plan is similar to ProBackup’s Plus plan, but includes only 5 base restores.

Complete feature comparison

Which solution is right for you?

Choose On2Air if your primary need is exporting Airtable data to external storage locations and you want flexible scheduling options for data sync.

Choose ProBackup if you want:

• Granular restore options for individual tables, records, files, and comments
• Complete data visibility with Excel exports and attachment downloads
• Automated Google Drive sync combined with robust backup infrastructure
• Proactive alerts to catch problems early
• Historical snapshots you can browse and compare over time
• Protection for multiple SaaS applications under a single subscription
• Team collaboration with guest access on Pro and Premium plans

Ready to protect your Airtable bases?

If your organisation needs more than data export, if you want to monitor, explore, restore, and protect your data across platforms, ProBackup for Airtable offers a more comprehensive solution.