Version history and trash retention in Asana, ClickUp, monday.com, Trello, HubSpot, Airtable, Notion and Jira (per plan, 2026)

In short: Most SaaS apps keep deleted items for 30 days (HubSpot 90, Airtable 7 at record level); Trello and Jira Cloud keep nothing. Version history is either absent or capped by plan. Every window below is taken from the vendor's own documentation, checked 16 September 2026, and set against ProBackup's retention: Plus 6 months, Pro 2 years, Premium unlimited.

Retention windows at a glance (checked 2026-09-16)

A trash window is how long a deleted item can be put back with a click; a version-history window is how far back you can see (and occasionally revert) changes to an item that still exists. Neither is a backup.

Asana

Deleted tasks and projects sit in the "Deleted items" view for 30 days, then are permanently deleted (Asana Help, checked 2026-09-16). Asana publishes no version-history window: the activity feed on a task shows that a value changed and who changed it, but there is no rollback of a field, task or project to an earlier state. Comments deleted directly and custom-field values removed when a field is deleted have no recovery path inside Asana.

ClickUp

Deleted Spaces, Folders, Lists, tasks and Docs stay in Trash for 30 days (ClickUp Help, checked 2026-09-16); Workspace owners and admins can restore them, and a member can restore items they both created and deleted. ClickUp has no field-level version history and no rollback: if a task still exists but its status, custom fields or description were overwritten, there is no earlier version to return to.

monday.com

monday.com's Trash retains deleted boards, items, columns, groups, docs and dashboards for 30 days (monday.com support, checked 2026-09-16). Change history lives in the activity log, and its depth depends on the plan: Basic 1 week, Standard 6 months, Pro 1 year, Enterprise 5 years (The Activity Log). The activity log is read-only; it tells you which column value changed and when, but it does not revert the change, and updates (comments) deleted directly do not pass through Trash at all.

Trello

Trello has no trash: a permanently deleted card, list or board cannot be recovered, while archiving is reversible. Atlassian's documentation states that "deleting a card is permanent, and deleted cards can't be restored" (Archiving and deleting cards, checked 2026-09-16) and the same for boards (Deleting a board). There is no version history: a card's activity log lists moves, due-date changes and comments but cannot restore a previous description, checklist or custom-field value.

HubSpot

Deleted records can be restored from the recycle bin for 90 days (HubSpot Knowledge Base, checked 2026-09-16); permanent and GDPR-related deletions bypass the bin and are gone immediately. HubSpot is the only platform in this table with a real rollback tool: Restore CRM changes lets a Super Admin roll records back to a point up to 14 days ago, undoing manual edits, imports, integration writes and workflow changes on Starter tiers and above (Restore CRM changes).

Airtable

Base trash keeps deleted records, fields and tables for 7 days; workspace trash keeps deleted bases and workspaces for 30 days, and Enterprise Scale admins can set 30, 60, 90 or 180 days (Managing trash in Airtable, checked 2026-09-16). Record revision history runs Free 2 weeks, Team 1 year, Business 2 years, Enterprise Scale 3 years (Record-level revision history). Revision history shows who or which automation, sync or API call changed a record; it does not offer a one-click revert, and changes to synced data are hidden from it.

Notion

Trash keeps deleted pages 30 days on all plans (Notion Help, checked 2026-09-16); Enterprise workspace owners can customise the setting. Page history is 7 days on Free and longer on paid plans: the same article lists Plus 30 days, Business 90 days and Enterprise "any number of days". Page history restores a whole page to an earlier version; it is not a per-property undo for a database, and anything emptied from Trash is not recoverable.

Jira Cloud

There is no trash: a deleted issue and its comments, attachments and subtasks are gone; only the audit log records the deletion. Atlassian's knowledge base states that a deleted work item "is removed from the database and can no longer be accessed or viewed", that "Atlassian backups cannot be used to restore work items", and that restoration is only possible "if you have an existing backup file to import" (Atlassian Support, checked 2026-09-16). The History tab on a live work item lists field changes but has no revert action.

What none of these windows cover

• Overwrites. A task, record or page that still exists but holds the wrong values is not in any trash. Only HubSpot (14 days) and, for whole pages, Notion offer a native way back.
• Bulk edits. A mis-mapped import or mass status change touches hundreds of records at once; logs list each change, but reverting them one by one is not practical.
• Integration and automation writes. Automations, AI assistants and API scripts write with a user's permissions and leave the same one-way trail.
• Departed-user data. Private tasks and projects of a person who leaves the platform leave with their account; in a ProBackup backup they stay and remain visible to the ProBackup admin.
• Anything older than the window. A deletion noticed on day 31 in Asana, ClickUp or monday.com, day 8 in an Airtable base, or day 91 in HubSpot has no native path back.

How ProBackup retention compares

ProBackup takes a snapshot of each connected app every 24 hours, with no scheduling required; a new revision of a record is stored only when its content changes. Retention depends on the plan: 6 months on Plus, 2 years on Pro and unlimited on Premium (pricing). Every past snapshot is a point-in-time view of the whole account, so a record overwritten in March can be read and restored as it was in February, whether the platform's own log still shows the change or not (daily snapshots).

Restores go back to the original account as new duplicate records or, for HubSpot, ClickUp, Asana, monday.com, Airtable and Attio, by overwriting the existing record field by field; calculated fields (system fields, formulas, relations) are excluded. Text fields are captured up to the first 2,000 characters. ProBackup is SOC 2 Type II certified (May 2025) and GDPR compliant, with AES-256 encryption at rest and TLS in transit.

Platform pages: Asana · ClickUp · monday.com · Trello · HubSpot · Airtable · Notion · Jira.

FAQ

How long do deleted items stay in the trash in Asana, ClickUp and monday.com? 30 days in each. Asana holds deleted tasks and projects in the "Deleted items" view for 30 days; ClickUp's Trash and monday.com's Trash both retain deleted items for 30 days. After that the item is permanently deleted and the vendor cannot recover it.

Which platforms have no trash at all? Trello and Jira Cloud. In Trello a permanently deleted card, list or board cannot be recovered (archiving is the reversible alternative). In Jira Cloud a deleted issue and its comments, attachments and subtasks are gone; only the audit log records the deletion.

Where does version history depend on the plan? monday.com (activity log: Basic 1 week, Standard 6 months, Pro 1 year, Enterprise 5 years), Airtable (record revision history: Free 2 weeks, Team 1 year, Business 2 years, Enterprise Scale 3 years) and Notion (page history: 7 days on Free, longer on paid plans). None of these is a rollback button except Notion's page-level restore.

Can HubSpot undo changes to records that were not deleted? Yes, for up to 14 days, with Restore CRM changes (Starter and above, Super Admin permissions). Deleted records are separate: they can be restored from the recycle bin for 90 days, unless they were permanently or GDPR-deleted.

How long does ProBackup keep snapshots? 6 months on Plus, 2 years on Pro and unlimited on Premium. Snapshots are taken every 24 hours, and any past snapshot can be browsed and restored, so the retention window is the only limit, not the type of change.