The world of productivity and project management just got a major upgrade with the launch of ClickUp 3.0. ClickUp has been a game-changer for individuals and teams looking to streamline their work processes, and this latest update takes it to the next level. In this blog post, we have selected some of the most exciting new features that ClickUp 3.0 brings to the table. Let's dig in!
Stunning new design
The first change that you will notice is of course the new user interface. It’s generally cleaner and more modern. This means there are fewer distractions so that you can fully focus on your work. We think that the new user interface is a big improvement as the previous UI felt quite cluttered compared to other productivity apps such as Asana or Notion. At the same time we don't feel that any features are hidden in submenus; everything still feels readily accessible.
A few key things that have changed in the UI are the sidebar, table view and especially the task view: Task view 3.0 acts as more of a command center instead of a static single data source. It is now easier to navigate to other tasks, to view and edit custom fields, and to build relationships without having to leave the task view. This allows you to build or design new processes directly in the parent task.
And lastly, this new UI also brings a significant increase in speed & reliability: The new UI responds a lot faster so getting work done never looked and felt so good. With this ClickUp has tackled one of the other minor shortcomings of the previous versions so it's great to see that they have their priorities straight.
Find data instantly with global search
ClickUp 3.0 also comes with an upgrade on the search bar. Using this search bar will pull results from almost anywhere on the platform, including comments, chats, and files. The added filters such as "Current location," "Created by," and "Assigned to" make it even easier to find what you're looking for. In the short time we've worked in ClickUp 3.0 this quickly became our most used feature. No more clicking or navigating in the sidebar, the search bar brings you immediately where you need to be. The search bar also comes with added buttons which allows you to track time, start a whiteboard, and even manage your account settings from this new search bar.
Hubs for Docs, Dashboards & Whiteboards
It is clear that ClickUp has put a lot of focus on making data more readily available to you. Next to the search bar, they have updated the inbox as well as added brand new hubs for Docs, Dashboards and Whiteboards.
The Hubs allows you to organize, search, and create Docs, Dashboards and Whiteboards from a centralized location. This will make it easier to bring work to light for your teams. Don't waste time digging for context, sending status updates, or looking for project summaries. Simply get a quick view of all the work happening within any Space, Folder, or List. The Hub for dashboard proved to be particularly helpful, as it allows you to create your own custom quick overview of the most important data. Together with the inbox it becomes very easy to keep track of all things; something that is often very challenging when working productivity apps.
Since the launch of ChatGPT AI is everywhere and ClickUp is keeping up with the latest hype. In ClickUp 3.0 you can now use AI prompts to automatically generate creative ideas, summarize lengthy texts, and elevate your writing skills - in seconds. These AI prompts are especially useful when working in ClickUp Docs. It takes a bit of practice, but once you're familiar with the power of AI you will save a lot of time and strongly improve the quality of your work.
Custom field manager
If you have worked a long time with productivity apps then you know that custom fields can be both a blessing and a curse: They offer extreme flexibility to shape your data the way you want, but they can also be a gateway to create overly complex tables with numerous similar fields living next to each other. The system admin might still have an idea what's going on but most users end up being confused when adding or editing records.
This is why we're a big fan of the new custom field manager that's been added in ClickUp 3.0. This custom field manager allows you to manage, edit and search your custom fields in one place, making it a lot easier to keep your list templates clean and to streamline processes across different departments. We strongly recommend each system admin to use this feature to simplify the custom fields in their accounts.
And there's more.. a lot more
Next to these big updates, ClickUp 3.0 has even more in store for you. For a complete list of new features we refer to the website of ClickUp, but here are some other features that caught our eye.
Conditional Logic in Forms
It's been almost three years since ClickUp introduced Form View. Since then, it has become a fan-favorite feature because forms can be used as the primary way for users to capture information from people and bring that data into ClickUp. With this update you can now build smarter forms that can handle conditional logic. Conditional logic allows you to hide or show certain questions based on previous answers. This avoids that forms can become too long and significantly improve the conversion rate of these webforms. A lot of productivity apps have some sort of basic webform functionality, but they rarely go far enough to make it very usable. ClickUp understands that it needs to go further and did a great job with this update.
Working on digital whiteboards have become increasingly popular in the last few years. They allow you to structure thoughts, design flow diagrams and integrate mind mappings together with your team members. The Whiteboard functionality of ClickUp has all key functionalities covered: Frames, arrows, text, notes, comments & files can be added with just a few clicks. They also offer a range of templates to get you started even quicker. This means that you no longer need to switch to using separate apps such as Miro to manage whiteboards. Instead you can do it all in ClickUp which is both convenient and saves money.
Everyone who works in technology has probably heard of the SCRUM methodology. It's a way of working where you define the work for (bi)weekly sprints. It's great to see this way of working enabled with the new Sprint feature in ClickUp. It's now possible to tailor sprint durations to match everyone’s work days and you have access to more accurate sprint reporting.
It's clear that with this update, ClickUp 3.0 is getting closer to achieving their vision of "one app to rule them all". Its enhanced customization, mind mapping, time tracking, integrations, automations, and collaboration features cater to the diverse needs of teams and individuals across various industries. With ClickUp 3.0, you can streamline your work processes, boost productivity, and achieve greater success in your projects.
If you're looking for a comprehensive, user-friendly, and highly customizable project management solution, ClickUp 3.0 should be at the top of your list. Try it out and experience the future of productivity and collaboration today!
We're thrilled to unveil the latest version of Pro Backup. This upgrade isn't just an update - it's a leap forward, designed to make your backup process easier and more secure.
Announcing Pro Backup 2.0: A New Benchmark in Cloud Backup Solutions
We're thrilled to unveil the latest version of Pro Backup. This upgrade isn't just an update—it's a leap forward, designed to make your backup process easier and more secure.
We listened to your feedback and made sweeping enhancements to serve you better. Here are some key features that set the new version apart:
Increased Performance & Security
We've optimized our algorithms and fortified security protocols to ensure your data is backed up quicker and stored with maximum security. Our engineering team has re-written all backup & sync engines from scratch, applying the lessons learned from +10 years of experience. In addition to this, we’ve also added some new security measures such as password protected accounts, 2FA and Single-Sign-On (SSO will become available later this month).
Fresh & super fast User Interface
The new UI offers a more intuitive experience, streamlining the functionalities and presenting a clutter-free workspace. Snapshot and Recovery have been merged to Backups, which makes it easier to search through your data backups and compare backup versions. The data tables are now also loading with lightning speed which makes that you can view and export your data backups much faster.
The new Reports page gives you more insights about the backup & restore processes and will inform you about potential warnings or hiccups.
Now you can easily bring your whole team onboard. Send invites directly from the app to share your data backups and to add your team members’ data to the backup scope.
Manage Multiple Backups in One Account
No more juggling between different accounts for various applications. You can now manage all your backups from a single dashboard.
How to Upgrade
Log in to your existing Pro Backup account. Follow the prompt to transition to the new version.
If you need help during the transition, our support team is available at email@example.com
We believe this upgrade will redefine what you expect from a cloud backup service. Go ahead and take the new version for a spin and let us know your thoughts.
Data is arguably one of the most valuable assets in the modern marketplace. But it’s usually sensitive, and organizations do their best to prevent unauthorized disclosure of confidential data.
What Is Data Loss Prevention & Why Is It Important?
Data is arguably one of the most valuable assets in the modern marketplace. But it’s usually sensitive, and organizations do their best to prevent unauthorized disclosure of confidential data.
However, data loss still remains a huge concern for businesses because they can spend a fortune on data recovery in case something happens. Not only that, but the consequences of data loss can be damaging to businesses as it can ruin their reputation, affect productivity and stop organizational processes.
This is why data loss prevention is important. We’ve prepared the following post to serve as a brief guide to everything you need to know about data loss prevention and why it is necessary.
What Is Data Loss Prevention?
Data Loss Prevention (DLP) refers to the process of preventing sensitive data from being disclosed or stolen. It is a crucial way to protect your company’s assets and information. This data could include intellectual property, corporate data, and consumer data.
The thing is, data resides in various devices, including physical servers, databases, personal computers, file servers, flash drives, and mobile phones. Not only that, it moves through many network access points, including VPNs, wire lines, and wireless connections.
There are many ways that data loss can happen. This includes human error, system failure, data corruption, theft, software corruption, natural disasters, and perhaps the most notorious one of them all, hacking.
Data loss prevention aims to provide solutions to these problems. Think of it as a combination of practices and software tools designed to prevent unauthorized access to data.
Why is Data Loss Prevention (DLP) important?
Data loss prevention is crucial because it helps minimize the risks of data being stolen, lost, or compromised. These practices and software solutions prevent data from being lost by identifying and monitoring all the different sources of data leakage.
The implications of data loss can be detrimental to organizations. For instance, business operations can come to a halt, reputations can be ruined, and money can be lost, not to mention legal actions and lawsuits.
Data loss prevention can’t be overlooked because the consequences can be devastating if an organization’s data is breached. For example, if a company has a breach of its payroll system, it might not have any money to pay its employees or make payroll deposits. This could lead to bankruptcy or, even worse – shutting down completely.
Another example would be if a healthcare provider had a breach of their records system. If private patient information leaks, it could lead to a ton of identity theft cases with patients. Not only that, but the healthcare provider would be subject to harsh legal ramifications.
5 Data Loss Prevention (DLP) best practices
BACK UP YOUR DATA
Backing up your data is an essential practice in data loss prevention because it ensures that you have a copy of your data in case anything happens to the original. This way, you can restore all your files and programs.
CONSIDER USING A VPN
A VPN is a Virtual Private Network that provides an encrypted connection between two endpoints. This encryption means that all data sent over the network is scrambled and can’t be read by anyone else.
A VPN is essential for data loss prevention because it prevents people from intercepting, accessing, and tampering with sensitive information. And in the process, it also helps in protection against malware attacks. It would be in your best interest to carefully compare some of the best VPNs out there and choose the right solution if you want to ensure data moves securely within your organization.
IMPROVE YOUR NETWORK SECURITY
DLP focuses on protecting information as it moves across different media, such as email, cloud storage, social media, and other platforms. Network security can be improved to prevent data breaches by implementing DLP.
This can be achieved by using tools that monitor network activity to identify potential threats that could lead to unauthorized access or leakage of sensitive information.
EDUCATE EMPLOYEES ON DATA LOSS PREVENTION PRACTICES
Employees are one of the first lines of defense against data breaches in an organization. So, investing in their education, training and raising cybersecurity awareness would be in your best interest.
Education should cover areas including using strong passwords, identifying and dealing with phishing attacks, using encryption software, deleting confidential material, and using encrypted USB drives, just to mention a few.
IMPLEMENT A DLP POLICY
Data loss prevention practices outline how your organization protects and shares its data. They include written rules and procedures to ensure protection against data loss or lawsuits.
Data is an essential yet sensitive asset for many businesses. Data loss often results in damaging outcomes, including tarnished reputations, loss of revenue, and interrupted business processes. To stop this from happening, organizations turn to data loss prevention.
Data loss prevention is essential as it helps businesses avoid potential data leaks, cybersecurity attacks, and lawsuits. There are many data loss prevention techniques, including backing up data, using VPNs, educating employees on DLP practices, improving network security, and introducing DLP policies.
The team at Cybernews works diligently to bring breaking reports of online privacy and security issues, backed by in-depth technical analysis and investigative reporting. You can find more of their articles on Cybernews.com and reach them on Twitter (@CyberNews) anytime.
What if a customer requests you to delete all his data? How does this impact your data backups?
Since the introduction of GDPR, backups have been a hotly debated topic. Many organizations tried to figure out what is required of their GDPR and backup strategy to ensure compliance.
Previously we addressed some of the key implications of GDPR on your cloud backups. In this blog post we will address 2 issues that are at play with backups and the right to be forgotten.
Does a deletion request include removing data from backups?
GDPR allows an EU citizen to ask an organization to remove any record of personal data.
In the last year, several EU supervising authorities have released recommendations on how to address this issue of GDPR and backup. The Danish authority, the Data Inspectorate, states deletion of record data from backups is mandatory “if this is technically possible.” holds that record data does not need to be deleted from a backup.
Additionally, according to a Quantum blog, the French National Commission on Informatics and Liberty (CNIL) said “organizations will have to clearly explain to the data subject (using clear and plain language) that his or her personal data has been removed from production systems, but a backup copy may remain, but will expire after a certain amount of time.” We recommend our Pro Backup clients to communicate this as clearly as possible to their customers. Additionally they should also clearly specify the retention time in your communication with the data subject.
What if a deleted record is restored through an old backup?
The second issue around GDPR and backup is that, should an organization delete a record and then recover from an older backup (containing the now-deleted record), the deleted record will be reanimated and put back into production, making the organization noncompliant.
Therefore we advise our clients to maintain an index of requested deletes – using non-identifiable markers, such as a database row number rather than personal detail – that correspond to a given backup’s retention time. This way, should recovery require the use of an older backup containing now-deleted records, the organization can re-delete the records again.
A quick overview of implications of GDPR on your cloud backups.
On May 25th 2018 the General Data Protection Regulation (GDPR) went into application. It’s a regulation in EU law on data protection and privacy in the European Union (EU) and the European Economic Area (EEA). Given that the parent company of Pro Backup – B4B IT – is located in Belgium, we need to be compliant with this legislation.
In this blog post we will first address 3 key implications of GDPR on your cloud backups.
Backup and disaster recovery is essential under GDPR
(c) the ability to restore the availability and access to personal data in a timely manner in the event of a physical or technical incident;
(d) a process for regularly testing, assessing and evaluating the effectiveness of technical and organisational measures for ensuring the security of the processing.
From this, we can see that organisations are held responsible for their ability to recover lost personal data that they hold in a timely manner. In order to remain compliant, they must have the necessary backup and disaster recovery strategies in place and actively take the time to regularly test the integrity and the effectiveness of the solution.
Otherwise, your organisation could face heavy fines for failing to protect the data that you hold and monitor. In recent years we are now seeing more and more organisations falling victim to sophisticated ransomware and cyber attacks because they do not have the necessary backup and disaster recovery solutions in place. We therefore recommend you to read up on how to protect your company against ransomware.
Data backups need to be regular
GDPR requires the data to be available at all times to the subject; therefore you need to be ensuring that the data is backed up to reflect the live data.
You therefore need to ask yourself how often you or your provider backup your data. If your backups are not automated then you will have to consider increasing the number of times your backups are conducted to keep in line with your live data.
Your third-party providers need to be compliant
To decide to outsource your backup and disaster recovery solution is a good first step, but you are only part of the way to becoming compliant. Now you need to ensure that your chosen provider is also following GDPR compliance.
Since they will be handling, managing, and backing up all your data, they fall under the title of ‘data processor’ and therefore must follow the same data handling and protection rules as you do.
At Pro Backup we work together with Dirk De Bot, a Belgian Data privacy specialist, to ensure that we are GDPR compliant. You can find more info on this on the footer of our website.