How nowwork protects 300+ Miro boards with ProBackup

At a glance

nowwork is a two-person consultancy helping SMEs, NGOs, and social organisations become more self-organised and distribute decision-making. Miro is where the work lives: 300+ boards holding workshop documentation, collaborative client processes, and method templates. Miro's Business plan offers no realistic way to back that up — so co-founder Tim Weinert turned to ProBackup.

"Miro holds too much of our critical work for us to simply trust that nothing will ever go wrong. What I value most is that it just runs. No setup effort, no ongoing maintenance. For a security tool, that's exactly what I want." — Tim Weinert, Co-founder, nowwork

About nowwork

nowwork is a small consultancy focused on cooperative organisational development. The team works with owner-managed SMEs, NGOs, and social organisations to help them distribute decision-making, build self-organisation, and operate more sustainably.

The team is two people. There is no IT department.

Why Miro is mission-critical

Miro is central to how nowwork operates:

• Workshop documentation
• Collaborative processes run with clients
• The full library of method templates

Across 300+ boards, this is the operational and intellectual core of the consultancy. If it disappeared, a significant part of the business would disappear with it.

The gap nowwork needed to fill

Miro's Business plan does not offer a native backup option that covers a workspace at scale. The only alternative is exporting each board manually — not realistic for 300+ boards.

"At some point I realised this was a blind spot. Nothing dramatic had happened, but the risk was too obvious to ignore."

ProBackup was the only solution Tim found that addressed the gap directly, without operational overhead.

The experience: "it just runs"

nowwork has been using ProBackup since January 2024. Tim has not needed to restore anything, which he takes as a good sign — but the absence of incidents is not the point. The point is that the safety net exists, automatically, without anyone having to maintain it.

For a two-person team without dedicated IT, that combination matters more than features:

• No setup effort — connected once, runs from there
• No ongoing maintenance — backups happen daily, automatically
• No manual exports — all 300+ boards covered

Who Tim recommends ProBackup to

"I'd recommend it especially to small teams that rely heavily on SaaS tools and don't have an IT department handling this kind of thing. The combination of business-critical tool and no native backup option is more common than people realise."

That profile fits a large share of modern small businesses: consultancies, agencies, NGOs, and creative teams whose entire operation lives inside one or two SaaS platforms.

FAQ

Which SaaS platform does nowwork back up with ProBackup?

Miro, where 300+ boards hold workshop documentation, client processes, and method templates.

Why not use Miro's native export?

Miro's Business plan requires exporting each board individually, which is not realistic for a workspace with hundreds of boards.

How often does ProBackup back up Miro data?

Every 24 hours, fully automated.

How long has nowwork used ProBackup?

Since January 2024.

Who manages backups at nowwork?

Co-founder Tim Weinert — but with minimal ongoing effort, since backups run automatically.