Today we are rolling out one of the most-requested updates to ProBackup: far more granular control over what gets backed up and how long we keep it.
Until now, retention in ProBackup meant choosing how long to keep your versions and deleted items. That works well, but storage usage is rarely just about time. It is also about what you are storing - and most accounts have a handful of files, file types, or projects that quietly consume the majority of the space.
So we built four new ways to take charge of that.
What's new
Inside Settings > Data retention, you will now find a full toolkit for tuning your storage:
1. Adjust your data retention period (improved) Pick the retention window that fits your compliance and recovery needs: 6 months, 2 years, or 4 years, depending on your plan. Shortening this is still the fastest way to cut storage in one click. Premium users can request unlimited retention period.
2. Exclude files by size or skip attachments entirely Not every file needs the same protection. You can now back up all attachments, skip anything larger than 10 MB, 100 MB, or 1 GB, or exclude attachments altogether. Big media files like .mov, .mp4, .tiff, .raw, .avi, and .zip are the usual storage hogs — now you can decide whether they belong in your backup at all.
3. Exclude files by extension Filter out specific file types you do not need protected. Choose extensions like .pdf, .png, or anything else from the dropdown, and ProBackup will leave them out of future backups.
4. Exclude files by upload date Sometimes the files eating your storage are the old ones nobody touches anymore. The new Delete old attachments option shows you exactly how much space you would reclaim by clearing out active files uploaded more than 3 months, 6 months, 1 year, or 2 years ago. (For safety, this change is confirmed by emailed verification code rather than a single click.)
5. Request a Storage Usage Report and exclude your biggest projects or lists This one is a game-changer for larger accounts. Generate a report for your connected app and see exactly which projects and lists are driving your storage usage. Spot the outliers, then exclude them from your backup scope in a couple of clicks.
Why this matters
Backup storage tends to grow quietly. A few oversized attachments here, a legacy project there, file types you never actually need to restore... over months and years, that adds up. The result is teams paying for storage they do not strictly need, and admins with no easy way to see where it all went.
With this update, the picture becomes clear and the levers become obvious:
- See it: generate a report and find out where your storage is actually going.
- Trim it: exclude by size, type, age, or scope.
- Keep what matters: without overpaying for what does not.
For teams under tighter compliance regimes, this also means cleaner retention policies that better reflect what your business actually needs to keep.
Try it now
Head to Settings > Data retention in your ProBackup account to explore the new controls. If you are not sure where to start, the Storage Usage Report is a great first step — most accounts find an easy win within minutes.
Full step-by-step guide: How to control your data storage
As always, let us know what you think. Many of these options exist because customers asked for them. Keep the feedback coming!
