The 7 best SaaS backup tools in 2026

‍Which tool fits which stack, and where our own product isn't the right answer.

In short: the best SaaS backup tool depends on what you need to protect. ProBackup covers 20+ work apps (Asana, monday.com, ClickUp, HubSpot, Airtable and more) with daily snapshots, browsable history and item-level restore under a single licence. Rewind is the pick for e-commerce data, FluentPro for enterprise project portfolios, SysCloud for education suites, Skyvia for data teams, On2Air for Airtable-only teams and BackupLabs for developer tools.

Your SaaS vendor keeps its platform running. Under the shared responsibility model, that's where its job ends: the data you put into the platform is yours to protect. Recycle bins expire, version history is shallow, and a botched bulk import or an AI agent with write access can corrupt thousands of records without deleting a single one. Third-party backup tools exist to close that gap.

What to look for in a SaaS backup tool

Six questions sort most of the market:

• Does it cover your whole stack under one licence, or do you pay per app?
• Can you actually see what's in the backup? Some tools let you browse records, comments and files by date; others only tell you a backup ran and hand you a JSON file.
• How granular is the restore? Recovering a single task, record or file beats rolling back a whole board. Check whether restores create safe copies, overwrite existing records in place, or give you the choice.
• Where do the backups live? Outside the vendor's own infrastructure, encrypted, ideally in a region you choose.
• How far back can you go? Daily snapshots with months of history let you unwind slow-burning corruption, not just yesterday's mistake.
• What's the security posture? Look for SOC 2 Type II (an independent audit of security controls over time), GDPR compliance and AES-256 encryption at rest and in transit.

The seven tools, compared

1. ProBackup: one licence for 20+ work apps

ProBackup (that's us) runs daily automated backups for more than 20 SaaS apps, including Asana, monday.com, ClickUp, HubSpot, Airtable, Trello, Notion, Jira and Slack. One licence covers all of them, priced by storage rather than per app or per seat; plans start at $25 per month, billed yearly.

The vault mirrors the source app: a tree of workspaces, projects and boards in the sidebar, tabs for tasks, comments and files, a date picker to step back through snapshots, and version history on each record so you can compare what changed. Global search runs across every app in the account. Restore works at whatever level the damage is at: a whole project or board, a single task or record with its comments and files, one comment, one file, or a deleted custom field. Restore has two modes: create a new copy alongside the original, which is the safe default for a test restore, or overwrite the existing record field by field when you want to roll one item back without cleaning up duplicates afterwards. Backups are encrypted with AES-256 and stored on AWS in one of nine regions you pick at onboarding. ProBackup is SOC 2 Type II certified and GDPR compliant, and an optional Google Drive sync keeps a second copy as live Google Sheets that update in place. For what a restore looks like in practice, see our success stories.

Good for: teams running several work apps who want one backup layer across all of them, with browsable snapshots and item-level restore.

Not recommended for: e-commerce data such as Shopify stores (Rewind's home turf) or on-premise systems.

2. Rewind: the e-commerce specialist

Rewind built its name on Shopify and QuickBooks Online and has since added work apps such as Trello and monday.com. It's mature, widely reviewed and holds broader certifications than most of this list (SOC 2, ISO 27001, HIPAA). For work-management apps the model is simpler than the marketing suggests: you find records through text search, filter by type and compare a record to its current version, but you can't view all cards or items for one board at once. Restore, as of August 2026, is a whole board rolled back to a point in time. If one card went missing, you roll back everything on that board. Each app is a separate subscription, priced per board on Trello and per seat on monday.com. Its monday.com Sidekick integration lets you ask the AI assistant about backup status inside monday, which is neat, though we'd still do restores in Rewind's own app. We compare the two in ProBackup vs Rewind for monday.com and ProBackup vs Rewind for Trello.

Good for: Shopify- and QuickBooks-centric businesses that want one vendor for store and accounting data, or teams that need HIPAA.

Not recommended for: stacks built on project management and CRM apps, where board-only restore and per-app subscriptions add up.

3. FluentPro: enterprise project portfolios

FluentPro comes from the Microsoft Project and PPM (project portfolio management) world, and FluentPro Backup covers Asana, monday.com and Smartsheet among others. Its distinctive feature is scheduling: backups every 4, 8, 12 or 24 hours, with retention rules you set per day, week, month and year. That's more control than anyone else here offers. The trade-off is what you can do with the backups once they exist. The interface shows workspace and project names for each version, not the underlying tasks or files, and restore means putting an entire workspace back into Asana. There's no browsing, searching or item-level recovery. Pricing is storage-based, from $50 a month for 50 GB. See ProBackup vs FluentPro for Asana.

Good for: PMOs (project management offices) that need sub-daily backup frequency and are already on FluentPro's migration and governance tooling.

Not recommended for: teams that expect to open a backup, find one task and put it back.

4. SysCloud: productivity suites and education

SysCloud is built for Google Workspace and Microsoft 365, with strong traction in education, and also covers HubSpot, QuickBooks Online, Xero, Box and Slack. On HubSpot it's the closest match to ProBackup on this list: coverage of contacts, companies, deals, engagements and custom objects is comparable, you can browse records and related engagements in the interface, and it restores at record level. Like ProBackup, it can restore a record either as a new copy or by overwriting the existing one in place. Retention is unlimited. The catch is the commercial model: per seat, per app, with global search and change analytics sold as add-ons on a sales quote. See ProBackup vs SysCloud for HubSpot.

Good for: schools and IT teams protecting Google Workspace or Microsoft 365 at seat scale.

Not recommended for: teams whose critical data lives in Asana, monday.com, ClickUp or Trello, which SysCloud doesn't cover.

5. Skyvia: a data platform with backup included

Skyvia is first a cloud data-integration platform (ETL, meaning extract, transform and load, plus sync and query) where backup is one product among five. Its coverage of CRMs and databases is broad, you can trigger a backup manually whenever you like, exclude data types such as attachments to save storage, and sync to Google Drive, OneDrive or Dropbox. The interface is where the developer orientation shows. Every record of a given type lands in one flat table across all projects, with parent projects shown as ID numbers rather than names, so finding one task means filtering by reference rather than browsing a project. It doesn't back up Asana comments at all. Restore supports both insert and update. Pricing jumps from $7 a month for 20 GB to $79 for the next tier. We cover the differences in ProBackup vs Skyvia for Asana and for HubSpot.

Good for: data teams that already want integration pipelines and are comfortable working in flat tables and IDs.

Not recommended for: admins or project managers who need an app-shaped view of their data or comment history.

6. On2Air: the Airtable power tool

On2Air is built only for Airtable and is well known in the Airtable power-user community. It offers more scheduling choice than we do (hourly, daily, weekly or monthly, though hourly needs the $79.99 Premium plan) and syncs to Google Drive, Box, Dropbox or OneDrive. It's best understood as an export tool. You can see which bases and tables have been backed up, but not the records, comments or files inside them; to look at data you open the CSV and JSON files it drops into your storage, and it writes a fresh set every cycle, so folders fill up fast. Restore is a whole base or a whole table, which overwrites anything changed since the snapshot. The daily-backup Pro plan is $49.99 a month and includes five base restores. See ProBackup vs On2Air for Airtable.

Good for: Airtable-only teams whose main need is scheduled exports to external storage, especially if hourly frequency justifies the price.

Not recommended for: teams that want to browse a backup, recover one record or comment, or protect anything other than Airtable.

7. BackupLabs: simple per-app backups for dev tools

BackupLabs runs daily backups for a developer-leaning list: Trello, GitHub, GitLab and Jira among them. Setup is quick, it holds SOC 2, GDPR and ISO 27001, and pricing is simple, from $8 a month for 10 Trello boards. Like On2Air, it's export-first. There's no way to look at a card, file or comment in the interface; you download a board as JSON and read it there. Restore is board-level only. Each platform needs its own subscription. See ProBackup vs BackupLabs for Trello.

Good for: protecting one or two developer tools cheaply where a whole-board rollback is an acceptable recovery unit.

Not recommended for: multi-app stacks, or anyone who'll need to find and restore a single item under pressure.

How to choose

Match the tool to the shape of your stack:

• Several work apps (project management plus CRM plus docs): a multi-app tool with browsable snapshots and item-level restore, which is where ProBackup fits.
• Shopify or QuickBooks at the core: Rewind.
• Enterprise PMO that needs backups every few hours: FluentPro.
• Google Workspace or Microsoft 365 at seat scale, especially education: SysCloud.
• Data pipelines and backup in one platform: Skyvia.
• Airtable and nothing else, mainly for exports: On2Air, or ProBackup if you want to browse and restore individual records.
• One or two dev tools with board-level rollback: BackupLabs, or ProBackup for item-level restore across a wider stack.

Frequently asked questions

Doesn't my SaaS vendor already back up my data?

Vendors back up their platform to survive their own infrastructure failures, not to recover your mistakes. If a teammate, integration or AI agent deletes or overwrites your records, recycle bins and version history rarely save you. Independent backups exist for that gap.

How often should SaaS backups run?

Daily is the practical standard. It caps your worst-case data loss (your recovery point objective, or RPO) at 24 hours without hammering vendor API limits. A few tools go hourly, at a price.

Can one tool back up my whole SaaS stack?

Multi-app tools such as ProBackup cover 20+ work apps under one licence; specialists such as On2Air or BackupLabs cover one app per licence. Count the apps that hold business-critical data before you choose. Per-app licences add up quickly.

How do I know my backup actually works?

Test it before you need it: restore a single item from a recent snapshot as a new record, verify fields, comments and attachments, then delete the copy. Our guide to testing SaaS backups walks through the 20-minute drill.

Ready to protect your stack? Start a free 7-day trial of ProBackup: daily automated backups and item-level restore for 20+ SaaS apps, no credit card required.

Written for IT admins, ops leads and founders choosing a backup layer for a multi-app SaaS stack.